Microsoft 365 Login Based Multi Factor Authentication

| Multi Factor Authentication

Multi-Factor Authentication (MFA) is a security enhancement that requires multiple forms of verification to access an account. This method significantly reduces the risk of unauthorized access by adding an extra layer of security beyond just a password. MFA is widely adopted across various platforms to protect sensitive information and ensure that only authorized users can access their accounts.

| Microsoft Authenticator App

The Microsoft Authenticator app is a robust tool for implementing Microsoft 365 Login based MFA. It provides a secure and convenient way to verify your identity using your smartphone. The app supports various authentication methods, including push notifications, time-based one-time passwords (TOTP), and biometric verification.

| Steps to Setup Microsoft Authenticator App

To set up Microsoft 365 Login based MFA using the Microsoft Authenticator app, follow these steps:

• Uninstall and reinstall the Microsoft Authenticator App: On your smartphone, locate and uninstall the Microsoft Authenticator app. Then, go to your device’s app store (Google Play Store for Android or Apple App Store for iOS) and reinstall the app. Do not sign in to the app yet.

• Open Browser in Incognito/Private Mode: Launch Chrome in incognito mode or any other browser in private mode. Enter office.com in the address bar and press Enter.

• Sign In and Set Up MFA: Enter your Microsoft account credentials (username and password) to sign in. You will be prompted with a message stating that more information is required. Click on Next and follow the instructions.

• Scan the QR Code: A QR code will be displayed on the screen. Open the Microsoft Authenticator app on your smartphone, tap on the + icon or Add account option, select Work or school account, and use your phone’s camera to scan the QR code displayed on your computer screen. Follow the on-screen instructions to complete the setup.

• Verify Setup: The app will send a test notification to your mobile device. Approve the notification to verify the setup. Add your mobile device phone number as a backup in case you lose access to the app.

| Additional Information

• Backup and Recovery: Ensure you have a backup method for MFA, such as a phone number or another authentication app, to avoid being locked out of your account.
• Security Recommendations: Regularly update your app and device to the latest versions to benefit from security patches and new features.
• Using Verification Codes: If you prefer, you can set up the app to use verification codes instead of push notifications. This can be done in the app settings.