| Overview
The Special Schedules and Vacations bulk application improves management of Special Schedules and Vacations at both the Organisation (Org) level and the Zone level
It also introduces enhanced
Search capability
Sorting and pagination
Validation rules
Different permissions for FAC App and Occupant App
| Accessing the Bulk Scheduling for Special Events & Vacations
The special event and vacation bulk scheduling can be accessed from the Shared Schedule Option just like the recurring schedules.
From the shared schedule screen, the user can now search for special events and vacations using the search option, as shown below.
Behavior
When the user enters a search term, the system filters results across applicable entities.
Matching results are displayed immediately.
When the search input is cleared, the system displays all schedules again.
| Create Special Event
Click Create Special Event to create a new Special Event
The special event creation window displays.
- Enter a name for the special event.
Name Validation Rules
| Rule | Description |
|---|---|
| Special characters | Not allowed |
| Allowed characters | Hyphen (-), comma (,), and space |
| Name length | No limit enforced |
Although no explicit limit exists, typical user inputs are expected to be ~35–40 characters.
Set the desired temperature using the slider.
- Select the start and end time for the event from the drop-down.
- Select the applicable dates for the event using the calendar.
Time Validation
Existing validations remain unchanged:
End time cannot be earlier than Start time
If violated, the user receives a validation error.
Select the required user limits and deadbands for the event from the drop-down.
Click Save to confirm the event.
The special event was created, and the message displays successfully as below.
The event is displayed under the list of special events.
| Edit Delete Special Event
- Click the Edit or Delete icons to further edit or delete the special events
| Bulk Applying Special Event
To apply a special event to the zones.
- Click the special event created.
- Click Apply Zones to this Special Event
The add zones window displays.
- Select the build type
Builder
The Builder build type lets the user select the scope, system and tags.
- Select the scope.
The scope enables the selection of buildings within the organisation.
Note: As a facility manager, the user can bulk apply the special events to only the zones the user has access to.
- Select the System.
The system enables the selection of CCUs within the building.
- Search & Select the Tags.
The system enables tag-based filtering for zones within CCUs.
- Click Apply to confirm the application.
The special event is bulk applied to the zones that were selected, as shown below.
- Selected Zones: Displayed with a faded orange highlight, indicating active selection.
- Deselected Zones: Displayed with no highlight, indicating they are not selected.
Expired Special Events
Note: Expired Special Events are automatically removed from the list after 1 year and 1 month.
| Create Vacation Schedule.
To create a vacation schedule at the organisation level.
- Click Create Vacation from the Shared schedule screen.
Vacation creation window displays.
- Enter the vacation name.
- Select the dates for the vacation.
- Click Save to confirm the vacation creation.
The vacation gets created as shown below.
| Edit Delete Vacation
- Click the Edit or Delete icons to further edit or delete the vacations
| Bulk Applying Vacation
To apply a vacation to the zones.
- Click the vacation created.
- Click Apply Zones to this Vacation.
Then add zones window displays.
To bulk apply vacations, follow the steps provided in the section | Bulk Applying Special Event
Note: Access to Vacations created by another user is limited. Users can Modify Associated Zones and add their Site Scope only. Edit and Delete actions for the existing Vacations are not permitted. An orange notification message is displayed at the bottom of the Vacation section to clearly indicate this access limitation.
Expired Special Events
The user can update any date using the calendar.
Note: Expired Vacations are automatically removed from the list after 1 year and 1 month.
| Vacation Scheduling
Vacation schedules can be created at two levels:
| Organisation-Level Vacation
When a vacation is created at the Org level:
It applies across zones.
It is displayed with a Shared icon.
Org-level schedules cannot be modified from the zone interface.
| Zone-Level Vacation
When created at the Zone level:
The special event or vacation is editable deletable, and will not have the shared icon.
| Occupant App Behaviour
Occupant App users have Zone-level access only.
Org-Level Vacation
Displayed with:
| Property | Value |
|---|---|
| Shared Icon | Visible |
| Edit | Not available |
| Delete | Not available |
Zone-Level Vacation
Users can:
| Action | Allowed |
|---|---|
| Create | Yes |
| Edit | Yes |
| Delete | Yes |
| Occupant App Behaviour
Zone-Level Permissions
Users can
Create vacations
Edit vacations
Delete vacations
From the Occupant App.
| Summary of Permissions
| Schedule Type | Level | Edit | Delete | Shared Icon |
|---|---|---|---|---|
| Vacation | Organization | No | No | Yes |
| Vacation | Zone | Yes | Yes | No |
| Special Schedule | Organization | Yes | Yes | No |
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